Explore a Career with Woods Aitken LLP

LEGAL SUPPORT ASSISTANT

Lincoln Office (13th & M) | Full-Time
Schedule: Monday - Friday, 8:30 AM - 5:00 PM

Woods Aitken LLP is seeking a collaborative, enthusiastic, and detail-oriented Litigation Legal Assistant to join our team in our Lincoln office. This full-time position supports a fast-paced construction litigation practice and several attorneys.

The ideal candidate will be highly organized, proactive, and comfortable managing multiple priorities while supporting both case management and administrative aspects of a busy practice. Candidates with prior legal experience and/or certification are encouraged to apply.

Responsibilities

• Draft, proofread, revise, and format legal documents, correspondence, pleadings, discovery, and memoranda.
• Manage case files, document organization, and electronic filing in state and federal courts.
• Maintain attorney and firm calendars, including court deadlines, meetings, mediations, arbitrations, conference room schedules, and firm events.
• Serve as the first point of contact for clients, vendors, guests, and coworkers by providing professional front desk support, greeting visitors, and answering and directing incoming calls.
• Coordinate meetings, prepare conference rooms, send invitations, and assist with large meetings, trainings, and firm events.
• Conduct conflict checks and prepare engagement letters for new matters.
• Support attorneys with trial preparation, including exhibits, witness coordination, hearing notebooks, and document preparation.
• Communicate professionally with clients, courts, opposing counsel, arbitration organizations, and other external contacts.
• Assist with administrative functions including time entry, billing coordination, expense reporting, travel arrangements, and reimbursement processing.
• Collaborate with attorneys, paralegals, and administrative staff to ensure efficient case management and day-to-day office operations.

What We’re Looking For
The ideal candidate is:

• Professional demeanor, discretion, and strong commitment to client service
• Organized and detail-oriented, with the ability to juggle multiple priorities
• A strong communicator with excellent verbal and written skills
• Tech-comfortable and willing to learn new systems and processes
• Proactive, reliable, resourceful, and team-oriented
• Ability to work independently as well as part of a collaborative team

Qualifications

• Knowledge of legal terminology, court procedures, and e-filing systems.
• Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), document management systems, and calendaring tools.
• Familiarity with Copilot or other AI productivity tools.
• Experience with legal practice management and time/billing systems preferred.
• Strong customer service, communication, and organizational skills.
• Ability to manage multiple priorities with attention to detail and professionalism.

Job Requirements

• High school diploma or equivalent required; legal assistant or administrative support experience preferred.
• Ability to work full-time, in-office, Monday through Friday from 8:30 a.m. to 5:00 p.m. This position is not eligible for remote work.
• Ability to lift and carry up to 20 pounds, including files, office supplies, and meeting materials.
• Ability to frequently move throughout the office, including between workstations, conference rooms, reception areas, and common spaces.
• Ability to effectively perform computer-based work for extended periods of time.
• Ability to communicate clearly and professionally in person, by telephone, video conference, and in writing.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Why This Role Matters
Our legal assistants play a critical role in the success of our attorneys and the service we provide to clients. Your attention to detail, organization, and professionalism help ensure matters move forward efficiently and our clients feel supported every step of the way.

Why Woods Aitken?

At Woods Aitken, you’ll find more than a job—you’ll find a culture built on:

• Positive and transparent management
• Strong support staff and open communication
• Respect for every team member’s input
• Community involvement and pro bono work
• Long-term retention of attorneys and staff

In a recent Employee Engagement Survey, our team most often described our environment as:

Collegial • Supportive • Challenging • Integrity • Professional • Engaging • Flexible

And 100% of our attorneys and staff agreed:

• “I trust our senior leaders to lead the organization to future success.”
• “I am proud to work here.”
• “The senior leaders of this organization demonstrate integrity.”

Benefits & Perks

We are committed to supporting the well-being and success of our employees. Highlights include:

• Health Coverage: PPO or HSA plans through Blue Cross Blue Shield, plus Dental, Vision, Critical Illness, Accident, and Hospital Indemnity options
• Life & Disability: $80,000 life insurance coverage (firm-paid) and long-term disability insurance
• 401(k): Eligible upon hire, with immediate 100% vesting; firm contributes 4% of salary
• Leave: Medical Leave of Absence eligibility after one year
• Flexibility: Flex Time policy (up to 4 hours per week) to support work/life balance
• Community: Paid Volunteer Time policy to encourage service and outreach

How to Apply

Interested candidates should apply online with their resume or share their LinkedIn profile to Jennifer Lea, Executive Director, at jlea@woodsaitken.com. Questions may be directed to 402.437.8500.